Still entering your received invoices manually?
You don't have to anymore - we make it simple.
Invoices, receipts and other documents can be processed faster and more clearly. Read on to discover all the benefits waiting for you, or try them out right away.
Q.Invoice keeps invoices, receipts and purchase requests in one place. You can review and approve them easily, then transfer approved documents to your connected accounting system.
An invoice arrives in a collection mailbox or you upload it to the application. Q.Invoice provides automatic invoice processing and reads the data you would otherwise enter manually.
You review the data and send the invoice for approval. Once approved, it can continue directly to accounting.
An employee photographs a receipt or uploads it to Q.Invoice, selects the payment method and submits it for approval.
The accounting team can see who made the expense, how it was paid and whether it has been approved. The receipt can then continue to accounting.
You can create and approve a purchase request before the purchase takes place.
The employee specifies what they want to purchase and the responsible person approves the request. When the invoice arrives, the two documents can be linked.
Received invoices can be linked to purchase orders and goods receipts in your ERP system.
You can verify whether an invoice matches the purchase order and goods receipt and compare delivered and invoiced items more easily. The available scope depends on your ERP integration.
Q.Invoice reads the supplier, document number, amount and due date from an invoice and automatically fills in the form.
You review the data, add any missing information and submit the invoice for approval without retyping individual fields.
The Q.Invoice dashboard alerts you to emails that did not produce an invoice. You can see the sender, subject and the reason why the message was not processed.
Notifications can be sent for individual messages or as a daily summary. Reviewed messages can be marked so that the same email does not create an invoice twice.
When an invoice is loaded, Q.Invoice automatically checks whether the supplier’s bank account is published in the Czech VAT payer register, where applicable.
When Q.Invoice is connected to an ERP system, it also checks whether the account exists in your accounting system, allowing discrepancies to be resolved in time.
Submit an invoice for approval directly in Q.Invoice. Each approver sees the documents waiting for them and can approve them on a mobile phone. Approval workflows follow your company rules.
The history shows who approved, rejected or returned an invoice for completion.
Invoice data can be allocated by cost centre, project and other accounting rules. Once approved, the invoice and all required data can be transferred to the connected accounting system.
Q.Invoice stores documents in the secure FORPSI Cloud environment in European data centres.
Each user sees only the documents and functions permitted by their role.
For every invoice, you can see who edited or approved it, when they did so and what happened during processing.
Documents are backed up regularly to help reduce the risk of losing stored data.
Stored information is protected by technical and organisational security measures.
Every company has different approval and accounting processes. Use Q.Invoice in its standard form or let us adapt its functions to your needs.
Q.Invoice is developed by Quartex Praha. With more than 25 years of experience in enterprise systems, we support both everyday operation and further development of the application.
Need a different approval workflow, a specific check or another feature? We can customise Q.Invoice and connect it with Microsoft Dynamics 365 Business Central, Dynamics NAV, Pohoda, iDoklad and other systems.
Your questions are handled by the Czech team that knows the application. We help with setup, everyday use and further development. Email support, helpdesk and other assistance are available depending on your plan.
Q.Invoice helps small businesses and large organisations reduce manual invoice entry, simplify approvals and keep documents under control. It can also connect to accounting systems or be customised when needed.
We were looking for a way to streamline the process of entering incoming invoices into our system. Thanks to Q.Invoice, we gained a reliable assistant that automatically collects invoices from a shared email inbox, extracts their data, sends them for approval to designated users, and then transfers them directly into our accounting system. Our only remaining task is to check their accuracy. This solution not only saves us a significant amount of time but also minimizes the risk of errors associated with manual processing. Q.Invoice perfectly meets our requirements for modern and efficient process digitization.
Helicar - Chief Operating Officer
The Q.INVOICE application has significantly simplified and accelerated the processing of received invoices. Thanks to its intuitive interface and automatic document extraction, our work has become more efficient and transparent.
L7Group - Vice Chairman of the Board (Managing Director)
We use the Q.Invoice application at Accom Czech for electronic management of incoming invoices and credit notes. Thanks to its intuitive user interface and customization options tailored to our needs, it is now used daily by around 50 users. We also appreciate the ongoing custom development, which ensures the application fully matches our internal processes. Q.Invoice has primarily brought us faster approval workflows for tax documents, simplified daily work, and better overall visibility thanks to automatic data extraction.
Accom Czech - Chief Accountant
Request a free Q.Invoice demo. If you need to process more documents or manage multiple companies, we will prepare an individual offer based on your needs.
We will prepare your free demo on request.
Q.Invoice přizpůsobíme potřebám vaší firmy.
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Would you like to try Q.Invoice? Send us a no-obligation request. We will contact you, clarify what you need to test and prepare a free demo for your company.
